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How Google Can Help You Organize Your PCS So,

How Google Can Help You Organize Your PCS

So, it’s almost time to PCS again? This time around you have promised yourself you are going

to be more organized and efficient with your time and mental resources, but where do you

begin? Whether you have an immediate PCS on the horizon or one in the (not so) distant future,

these eight Google apps will help you to streamline the process and keep yourself (and your

family) optimally organized.

Gmail

Now is a good time to go through your existing email account and spend time clearing and

cleaning out your inbox. One great way to do this is by creating individual folders and tabs. You

might use a labeling system for your current duty station and one for the duty station you are

inbound for. Consider separate folders for your home-related correspondence, any professional

or job-related emails, kids’ school information, or other categories that might be helpful.

Google Docs

Google Docs are a perfect place to store and organize lists, ideas, make updates to your

resume, or simply keep a running journal of those high emotion PCS thoughts that you simply

need to move out of your head and onto the page. Best of all, Google Docs, like the other

Google applications are easily shared between family members or others who may need to be

in the know.

Google Drive

Speaking of sharing, Google Drive is one of the best places to house shared folders for

important documents including scanned files of military orders, marriage licenses, vaccination

records for children, or copies of ID cards and drivers’ licenses. Beyond documents, Google

Drive makes it easy to share or save large audio or video files as well. Want to do a video

walkthrough inventorying your household goods? Save the file in your Google Drive.

Google Sheets

If you are a lover of all things spreadsheets, tables, charts, and more then Google Sheets can

play a huge role in staying organized during your next PCS. Organize your family address book

and update it with contact information for people you are leaving behind at your current

assignment. Consider keeping a spreadsheet with a current inventory of your household goods;

go a step further and record measurements of furniture so you can measure spaces to

accommodate the pieces before they come off the moving truck. Love a good moving budget?

Make one on Google Sheets to help plan and track moving expenses.

Google Maps

Whether you are just checking the distance between your hometown and your new duty station,

checking to see where the nearest Target is from your new house, or planning your route to the

next assignment, Google Maps can be a huge help. Once you have narrowed down where you

will be living at your new duty station, Google Maps will help you master the highways and

byways of getting around town with ease as you learn the footprint of your new community.

Once you’re settled in and decide to get out and explore the natural beauty of trails and nearby

parks, Google Maps can also calibrate your phone’s compass to make sure you always arrive

where you are going.

Google Photos

Like most other Google apps, Google Photos allows you to organize your content into folders or

“libraries.” Use this feature to your advantage and make libraries for all kinds of moving-related

subjects. You could create various libraries of real estate photos—either from the home you are

selling or those you may have serious interest in purchasing. You could create a library of clear,

quality photos of all of your household goods. You could save screenshots on your phone of

various home inspirations for decorating your next house. Perhaps you’d like to make a photo

memory book for yourself or a friend before you pull out of your current city. No problem. You

can create books, prints, or even canvases directly from the Google Photos app.

Google Calendar

If there’s ever a time to make sure your calendar is working hard for you it is the time leading up

to, during, and immediately after a PCS. Color coordinate tasks that are important. Synch or

share your calendar with your spouse or other family members. Google Calendar is a great tool

for keeping track of everyone’s individual events and appointments. You can set it to give you

reminders so you never miss a deadline or a “to-do.”

Google Assistant

Have you ever thought how nice it would be to simply have a personal assistant to get you

through your PCS? If so, Google Assistant might be the next best thing. You can ask it

questions or tell it to do things for you with Google’s own AI like Alexa or Siri. It can help you

streamline and manage your devices for smart home features remotely and leave household

notes like digital Post-Its. When you feel the creep of hectic days pressing in have Google

Assistant help you create routines to get you through. It’s easy to let the priorities and the urgent

take precedence of every waking minute. Don’t forget to schedule some self-care like fresh air,

exercise, taking your vitamin supplements, or drinking enough water.

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